Toplist 2025: How do you find a top HR system?
There is a lot of talk about HR systems – and it’s not always easy to figure out what actually works. Fortunately, a new analysis helps put things into perspective. Here, you’ll get insights into what defines a top HR system and why HR-ON could be a strong contender.
This blog is a celebratory post – both for you and for us. According to a 2025 analysis from the Danish B2B software comparison platform BusinessWith, HR-ON is among the most recommended HR systems by its users. In this article, you’ll learn how to identify a top HR system, complete with tips and a free guide you can use in your search.
Investing in a robust HR system is becoming increasingly important, particularly as we look to the future. Not only is it a significant financial decision, but it is also because upgrades to HR technology – and the automation of routine tasks that come with it – will be a top priority for HR professionals in 2026. The market and technology are already in place, so now it’s about finding the system that best fits you and your company.
Why is the BusinessWith analysis of top HR systems important?
BusinessWith’s toplist of HR systems is based on genuine user reviews and experiences. It means the analysis provides insight into how different systems perform in practice for the people who use them daily.
If you’re currently exploring the market and trying to understand what an HR system should support throughout the employee journey, the toplist can serve as one of several reference points. It consolidates user feedback in one place and provides an overview of which systems receive positive ratings, along with the areas where they excel.
It can help you narrow down your options and focus your search on the solutions that best match the needs and priorities in your HR function.
4 elements to look for in a top HR system
When evaluating which HR systems can be considered top solutions, four areas are significant to keep in mind. They provide a strong foundation for ensuring that the system not only works today, but can also grow with your organisation.
Modules
A crucial element is that the system is modular – just like our platform, which covers the entire employee journey. It gives you the flexibility to choose the features you need, without paying for more than you use. We will elaborate on this further in the next section.
Integrations and API
Integrations and an open API also play a central role. The easier your system integrates with your existing tools, the less manual work is required in your daily operations, and the more consistent your data becomes.
Scalability
A top HR system should be scalable. It means the solution can grow, adjust, and expand alongside your company without requiring major overhauls or new implementations.
Support
Finally, look at the support and services included with the system. It can range from customer support and consultancy to masterclasses or learning materials that help your organisation get the most out of the solution. The quality of these services can significantly impact how quickly and effectively the system becomes part of your daily workflow.
Who is HR-ON?
We are a Danish B2B company based in Odense, developing software that supports the entire employee journey – from recruitment to onboarding, ongoing HR processes, and wellbeing.
Our platform is modular, allowing companies to select precisely the solutions they need and manage their HR tasks within a single, simple, and flexible system.
Top HR systems with modular products
According to BusinessWith, “the best HR systems in Denmark in 2025 are those that combine a simple, intuitive user interface with solid automation, enabling HR managers and employees to get started quickly without long training sessions.” These qualities make it especially relevant to look at how modular design can support your HR work.
Modular solutions like HR-ON enable you to assemble an HR setup that meets your current needs – and those of the future. You also don’t have to adopt the entire employee journey at once.
Should you choose HR-ON Boarding for onboarding, or can you start with HR-ON Staff?
The answer depends mainly on your company’s size and needs. Smaller companies can absolutely rely on Staff’s engagement features to create a simple, structured onboarding experience. It enables you to share information, create clarity, and ensure that new employees feel welcomed without needing a full-onboarding module.
For growing companies or those seeking more data, templates, process management, and specialised onboarding tools, Boarding may be a better fit. It provides a more advanced setup that makes it easy to follow up, analyse, and continuously improve onboarding based on insights.
The transition between modules is simple because all data already exists within the system. You build on what you have – without starting over, and without losing any information. The modular structure grows with your business, not the other way around.
Read also: The A to Z of Recruitment: A Complete Guide
FAQ: What is a top HR system?
To make your search easier, we’ve created a small interactive test that helps you identify the HR-ON module that best matches your needs. The test serves as a quick decision support tool: you begin with your challenges and follow the path through various scenarios until you arrive at the solution that makes the most sense for your organisation.
It’s a simple way to create clarity, especially if you’re unsure where to start or which features matter most at the moment. You don’t have to sign up with your email or anything else – the guide is entirely free right here:
And if you want to explore the possibilities even further, you can book a demo to receive a walkthrough of the HR-ON platform, or use our price calculator to quickly get an idea of what the ideal solution would cost.
FAQ: What is a top HR system?
How do I find a top HR system?
A good starting point is independent user reviews. Danish BusinessWith has published a toplist of HR systems based on real user experiences. It gives you a realistic picture of which solutions perform best.
What defines a top HR system?
A top HR system centralises your HR processes, automates repetitive tasks, and increases efficiency for HR, managers, and employees.
What makes HR-ON a top HR system?
Should a top HR system integrate with other tools?
Yes. Integrations are essential to avoid duplicate work. A top HR system should integrate with payroll, time tracking, and IT systems.
Is a top HR system suitable for both small and large companies?
Yes. A top HR system should be scalable so it fits organisations of all sizes. The key is that it effectively addresses your everyday HR needs.
