All You Need to Know About Engagement Surveys in 2022 + Examples

When sending questionnaires to your employees, it is important that you make time in your calendar to follow up on the answers that you receive. There may be indications that welfare is lagging in some teams or departments. If that is the case, following up with additional interviews are essential, so you can investigate the issues, act accordingly, and in time.

The issue might not be one that the HR department can or should resolve, but as the department has access to the results, HR has the responsibility of making sure that these results are passed on, so that the right colleague or department can take action.

Studies show that there are plenty of benefits when using engagement surveys to track the well-being of your employees. A study conducted by Salesforce shows that employees that feel like they are being heard are 4,6 times more likely to perform better at their jobs. Another study from Gallup indicates that workplaces that act on the results of a welfare questionnaire are twice as likely to have committed employees than if no action is taken at all.

At HR-ON we have developed a feature that we call Engagement Builder. You will find this feature on the HR-platform HR-ON Staff. Engagement Builder allows you to easily build your own questionnaires and see the responses directly through the platform. Engagement Builder automatically provides you with graphic representations of the responses, that you can easily use as part of a presentation.

But our Engagement Builder is actually a lot more than just a questionnaire tool. It also allows you to collect your employee’s data, and automatically save them to your employee’s personal data file on your HR-platform. In this way, you can easily maintain all the employee information that you need, and keep it up to date. Using the Engagement Builder to manage your employee data means that you no longer have to manually enter details of every single employee. This means your employees have more time to tackle more relevant tasks.

Engagement Builder can be a valuable tool in your staff development interviews. Let HR-ON’s Engagement Builder be the foundation for your interviews with its build-in features specifically designed for staff development interviews. This specific feature allows easy entry both for the manager and the employee, which means that both parties can access the data together as well as separately. For the employee, it means that they can complete the questionnaire at one’s leisure, and afterwards the manager can read through the answers and take notes. Both parties have time to focus on their tasks, before conducting the interview.

Information from current and earlier interviews is saved to the employee’s data identity card and is therefore easy to locate when you need to revisit the data. Setting up a default approach to interviews across all departments is easy. If you prefer a unique setting for each department, you can easily adapt the settings, so they fit the needs of a particular department. This is a one-time task – once you have completed the setup, you no longer have to worry about it since you can use the specific engagement again and again.

In addition to the examples above, Engagement Builder can be used to send out messages to your employees. These could be statements that you would not usually publish through e-mail, Slack, or other internal communications apps.

Maybe you want to include an image or a video in an onboarding message to a new employee. In cases like this, Engagement Builder comes in handy, as you can easily set it up exactly the way you would like. The feature is also useful when sending out invitations to the company’s summer get-together, Christmas party, or the anniversary of a dear colleague. The possibilities are limitless – all you have to do is to have an idea and let it come to life through Engagement Builder.

There are endless of ways to use the HR-ON Engagement Builder. One of them is to send out information to new employees before their first day, so they get off to a good start.

HR professionals everywhere know that good onboarding is key to a solid start for new employees. Additionally, a thorough and well-planned onboarding also increases your chances of retaining your employees, which you can read more about here.  

Recently, the term preboarding has made its rounds in HR departments. You can preboard an employee from the time they sign their contract and up until their first day at work. Preboarding can be just as valuable as onboarding, especially if the process is prolonged and takes more than a few months.

Martinsen Rådgivning & Revision is one of the many companies that uses preboarding in their day to day work. As an HR-ON client, they have adopted a special tool, which they use, when it comes to creating an informative and secure start to their new trainees, before their traineeship even starts. 

The tool in question is the Engagement Builder developed by HR-ON. The tool can be used numerous ways, including preboarding as they do at the company. Charlotte Mølgaard Hansen, from Martinsen Rådgivning & Revision, says:

By using the Engagement Builder, Martinsen Rådgivning & Revision can welcome their new trainees and be in touch, even before they start. In this way, the company can provide their trainees with useful information about their employment, their workplace, and details concerning the traineeship.

Additionally, Martinsen Rådgivning & Revision can create a sturdy relationship with the new trainees. Besides providing them with information, the company can ask the trainees to answer different questions in the Engagement Builder, as you can see below.

Doing it this way makes the task of collecting information from the new trainees more efficient, because all their information is registered on the employee’s identity card in HR-ON Staff. This means that the HR employee no longer has to manually collect the data and put them into a system. All is done automatically once the employee accesses their assigned Engagement Builder and answers the questions.

Besides keeping the trainees informed as well as collecting information easily, there is another advantage when using the Engagement Builder for Martinsen Rådgivning & Revision: they can reuse the blueprint for the specific Engagement Builder again and again.  

The blueprint is easy to adapt should any changes occurre from one procedure to the other. When employees are registered in the organization’s account in HR-ON Staff, the procedure basically takes care of itself. That means hours and hours of work are saved.

HR-ON Staff gives you plenty of possibilities. Book a free demo today and let us introduce you to HR-ON Staff, our Engagement Builder and how our system works to benefit your HR tasks.