Danish Holiday Act – Stay on Top with Vacation Accrual

Have you ever found yourself scrambling to figure out your vacation balance just as you’re about to take time off? This guide will walk you through the most important vacation rules and share practical tips on tracking your vacation balance and leave using digital HR solutions like HR-ON Staff, which automates the process and provides complete transparency for employees and managers.

• Earning Vacation Days
  

Under Denmark’s vacation law, employees earn 2.08 monthly vacation days, up to 25 days per year. The concurrent vacation system allows employees to take vacation as they earn it. This system was introduced to make it easier for new employees to take time off without waiting up to a year, as was previously required.

• Paid vs. Unpaid Vacation

All employees in Denmark are entitled to five weeks of vacation, but not everyone qualifies for paid leave. Employees who haven’t accrued enough vacation days may take unpaid leave or use vacation pay from a previous employer. Knowing your vacation balance and planning can help avoid unexpected situations.

• Carrying Over Vacation and Special Circumstances

If the employer agrees, unused vacation days can be carried over to the following year. If an employee cannot take vacation due to illness, parental leave, or other legal reasons, vacation days can be postponed. However, it’s important to be aware of deadlines, as unused vacation days may otherwise expire.

Keeping track of vacation balances can be time-consuming, but HR-ON Staff’s new accrual feature provides a complete overview, helping both employees and HR plan vacations more effectively.

Imagine seeing your remaining vacation days at a glance, requesting leave with just a few clicks, and getting approval seamlessly. It reduces administrative burdens and ensures everyone can access real-time vacation data.

HR-ON Staff makes vacation tracking simple and transparent. Employees can check their balance and get detailed insights into their leave history and remaining days. If you’re in HR and need to approve vacation, the system lets you create and manage vacation plans across departments – even if your teams work in different countries. You always have an up-to-date overview of employees’ vacation status.

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Do digitizing processes save time? Not necessarily. Manual processes can work fine, but as responsibilities grow and new tasks arise, managing them efficiently can become more challenging.

Digitalization can be a game-changer in this area. Automating specific administrative tasks helps save time and reduce manual errors. Not everything needs to be digitalized, but where it makes sense, it can have a real impact.

Here are three ways digital vacation management can save you time:

1. Integration with payroll systems ensures vacation balances are automatically updated, minimizing errors.
2. Notifications and approval workflows make it easier for managers to approve requests without constant follow-ups.
3. Automated vacation balance calculations ensure employees know how much vacation they have left.

At HR-ON, we don’t just provide software – we support you in making the most of it. From onboarding sessions to masterclasses, we ensure you’re well-equipped to use HR-ON Staff efficiently.

You don’t need to invest in a system just for one function. HR-ON Staff is a complete HR solution that helps you manage vacation, absences, organizational charts, time tracking, employee well-being, and more.

Designed to be flexible and scalable, HR-ON Staff can be tailored to businesses of all sizes. Whether you’re a small startup or a large organization, the system helps streamline processes and provides a clear overview.

With an intuitive interface and automated features, keeping track of vacation rules and procedures becomes effortless, allowing you to focus on what truly matters – supporting your employees and fostering an efficient workplace.

Whether you’re a small, medium, or large company, HR-ON is here to help. Check out our customer stories or book a demo with one of our sales consultants today.